Staffing Compliance Pack

What is included

21 editable Word documents:

Start Here

• 00 START HERE - Staffing Compliance Pack Guide and Contents (Word)
• Product Licence and Terms (Word)
• ST-00 Staffing compliance register and guide (Word)

Safer Recruitment and DBS

• ST-01 Safer recruitment and staff file checklist (Word)
• ST-02 DBS disclosure risk assessment (Word)
• ST-03 New starter pending-checks risk assessment (Word)
• ST-04 Overseas and sponsored worker checks (Word)
• ST-05 Reference request and verification forms (Word)
• ST-06 Interview record and scoring form (Word)
• ST-07 Staff file audit tool (Word)

Induction and Probation

• ST-08 Induction checklist and Care Certificate tracker (Word)
• ST-09 First-month supervision forms, weeks one to four (Word)
• ST-10 End of probation review and staff survey (Word)

Supervision and Appraisal

• ST-11 Effective supervision guide (Word)
• ST-12 Supervision agenda and record form (Word)
• ST-13 Night and lone worker supervision questionnaire (Word)
• ST-14 Observation and spot check record (Word)
• ST-15 Annual appraisal forms (Word)
• ST-16 Annual supervision and appraisal planner (Word)
• ST-17 Supervision and appraisal tracker (Word)

Ongoing Suitability

• ST-18 Annual fitness and conduct declaration (Word)

ST-08 records each new starter's induction checklist and their progress through the Care Certificate standards, signed off by an assessor in practice.

Who it is for

Registered Managers, deputy managers, and HR or recruitment leads in care homes, nursing homes, domiciliary care and supported living services, and new providers preparing staffing evidence for CQC registration.

Why it matters

Regulation 19 (Fit and proper persons employed) requires robust recruitment procedures and the information set out in Schedule 3 to be available for each person employed. Regulation 18 (Staffing) requires staff to receive the support, training, professional development, supervision and appraisal they need to carry out their role.

Under CQC's single assessment framework, staffing is looked at through the Safe key question, including the safe and effective staffing quality statement. This pack gives you a consistent way to record that evidence for every member of staff.

How managers use it

1. Read the START HERE guide, then set up the ST-00 register so every document has an owner, an issue date and a review date.
2. Use ST-01 for each candidate, alongside the DBS, pending-checks, overseas worker and reference forms where they apply.
3. Track each new starter through induction with ST-08 and the first-month supervision forms, and close probation with ST-10.
4. Plan the year with the supervision and appraisal planner and tracker, and complete the annual fitness and conduct declaration for every member of staff.

Important professional-use disclaimer

These are editable templates to adapt to your own service. They support, but do not replace, legal, HR, clinical, safeguarding, data protection or regulatory advice. Check current official requirements before relying on any document. Licensed for use within one registered service. Not approved or endorsed by the Care Quality Commission and cannot guarantee any inspection outcome.

Secure purchase and delivery

Create or use your Haverton Care Hub account, complete the one-off £49 payment through Stripe, and download the files from your account once payment is confirmed. The files are never linked publicly.

Related resources

• Training Matrix and Competency Pack
• Care Certificate training
• Mock CQC inspections
• Free CQC registration checklist